The Administrator in the Property Department provides clerical and administrative support to lawyers by managing property files, drafting documents, and handling conveyancing transactions. Responsibilities include preparing applications for the Land Registry, coordinating meetings, and communicating with clients and public authorities. Candidates require strong organisational skills, proficiency in Microsoft Office, and fluency in both Greek and English.
The successful candidate will provide administrative and clerical support to the department, ensuring the efficient management of property-related files, documentation, transactions, and client communications.
Key Responsibilities
- Provide administrative support to the Property Department and its legal team.
- Prepare, draft, review, format, and process property-related documents, contracts, applications, letters, declarations, and other legal documentation as instructed by the department's lawyers.
- Assist with the preparation and processing of documents relating to property sales, purchases, transfers, registrations, and other conveyancing matters.
- Prepare and organise documentation required for submission to the Land Registry and other relevant governmental authorities.
- Liaise with the Land Registry regarding property registrations, transfers, searches, certificates, applications, and the progress of pending matters.
- Submit and follow up on applications and documentation with the Land Registry and other relevant authorities, as required.
- Maintain and update property files, client records, transaction checklists, and electronic databases.
- Monitor deadlines and outstanding documents, ensuring that all necessary paperwork is obtained and submitted within the required timeframes.
- Communicate with clients, solicitors, estate agents, banks, developers, and public authorities to facilitate property transactions.
- Arrange appointments, coordinate meetings, and assist with the scheduling of property-related matters.
- Handle incoming telephone calls, emails, and general enquiries professionally.
- Ensure the accurate filing, safekeeping, and confidentiality of client information and legal documents.
- Perform other administrative duties as required by the Property Department.
Requirements and Qualifications
- Excellent organisational skills and attention to detail.
- Good written and verbal communication skills.
- Proficiency in Microsoft Office, particularly Word, Excel, and Outlook.
- Ability to manage multiple tasks, meet deadlines, and work effectively under pressure.
- Professional attitude, discretion, and a strong sense of responsibility.
- Fluency in Greek and English language;
- Previous experience in administration, preferably within a law firm or property department will be considered an advantage.
- Experience in preparing legal or property-related documents will be considered a strong advantage.
- Familiarity with Land Registry procedures and property transactions will be considered an advantage.
Soft Skills
- Public speaking
- Writing skills
Technical Skills
- Microsoft Word
- Word
- Excel
- Outlook
Interested candidates are invited to submit their CV to info@papazacharialaw.com , using the subject line “Administrator – Property Department.”
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