Litigation & Probate Administrator

Litigation & Probate Administrator

Philippou Law Firm
Paphos, Cyprus | Full time

Philippou Law Firm is looking for an organised and detail-oriented Litigation & Probate Administrator to support our lawyers in the day-to-day administration of litigation and probate matters. This role suits someone who can manage documents, follow up on outstanding tasks and communicate professionally with clients and external parties.

Key Responsibilities

• Open, organise and maintain accurate electronic and physical litigation and probate files.
• Prepare and format correspondence, forms and supporting documents under lawyers’ instructions.
• Coordinate document filing, service and collection with court registries, process servers and other parties, as instructed.
• Maintain diaries for hearings, appointments and deadlines, issue reminders and promptly flag outstanding actions to the responsible lawyer.
• Compile, index and organise court bundles, exhibits and other case documents.
• Assist with the administration of probate applications and estate files, including collecting documents and maintaining records of assets, liabilities and beneficiaries.
• Liaise with clients, beneficiaries, court registries, banks, public authorities and other professionals to obtain information and follow up on progress.
• Arrange meetings, calls and document-signing appointments.
• Assist with tracking matter expenses, invoices and disbursements.
• Handle sensitive information discreetly and refer legal questions to the responsible lawyer.

Qualifications and Skills

• Previous experience in legal administration or a similar role; experience supporting litigation or probate matters will be considered an advantage.
• Excellent written and spoken Greek and English.
• Strong organisational skills, attention to detail and the ability to manage competing priorities.
• Good working knowledge of Microsoft Word, Excel, Outlook and electronic document management.
• Professional communication skills and a helpful, respectful approach to clients, including people dealing with bereavement.
• Reliability, discretion and the ability to follow instructions while taking initiative with administrative tasks.
• Familiarity with Cyprus court procedures and electronic filing systems will be considered an advantage.

What We Offer

• Competitive salary based on experience and qualifications.
• Performance-based bonuses awarded twice a year.
• Friday afternoons off.
• Training and ongoing support to develop your skills.
• Opportunities for professional development within the Firm.
• A supportive and collaborative working environment.

How to Apply

Please submit your CV at this email address: careers@philippoulaw.com, quoting “Litigation & Probate Administrator” in the subject line.