The Administrative & Accounting Assistant manages student registration, course scheduling, data management, monthly invoicing, and customer service at the American Academy Larnaca. Responsibilities include handling external examinations, supporting summer school operations, and providing general administrative support to management. The role requires a relevant diploma, at least three years of experience, and proficiency in English and Greek.
VACANCY
AMERICAN ACADEMY LARNACA
Administrative - Accounting Assistant
The American Academy Larnaca is a selective educational institution with an outstanding reputation and strong academic history, operating since 1908. The Academy’s motto “To Grow and to Serve” underlies the philosophy of the Academy and encourages all children to be leading citizens and lifelong learners.
We seek to recruit a full-time enthusiastic and committed Administrative - Accounting Assistant to join our administration team at the American Academy Larnaca, starting immediately.
We provide
- Competitive remuneration package
- Creative, exciting, friendly and vibrant working environment
- Personal and professional development
- Dedicated and enthusiastic team of staff.
Duties
- Student Registration & Scheduling: Handle course inquiries, registration procedures, timetables and maintain accurate class spreadsheets and records on the platform.
- Data Management: Enrol new students, create lesson plans and prepare attendance sheets when needed; collect and update attendance data from teachers.
- Invoicing & Financial Administration: Prepare and complete monthly invoicing lists within set deadlines; assist in treasury tasks, including cashier duties and following up on outstanding fees.
- Customer Service & Communication: Act as the primary contact for parents and students; manage correspondence via phone, email and in-person; liaise between parents, teachers and administrative staff.
- External Examinations: Manage exam registration processes, including parent communication, form collection and coordination with Examining Boards.
- Summer School Operations: Support registration, fee collection and parent communication for Summer School programs; maintain accurate student lists.
- General Administrative Support: Assist with contracts (rentals, advertising, grants), government and scholarship submissions, and other duties as assigned by the Institute Principal, Accounts Manager or CEO.
Requirements
- Diploma in Office Administration, Business, Finance or a related field, or LCCI/CAT, or equivalent qualification.
- Minimum 3 years of relevant experience in a similar position.
- Excellent command of the English and Greek languages, both verbal and written.
- Excellent computer literacy and Proficient in Microsoft Office and in particular strong Excel skills.
- Attention to detail with commitment to high quality and accuracy.
- The ability and willingness to deal with members of the public, parents, students and staff in a pleasant and motivational manner.
- Ability to multi-task and work under pressure to tight deadlines.
- Understanding of GDPR and other appropriate legal requirements pertinent to post.
- Commitment to School’s mission statement, ethos and values.
Working Hours: Monday-Friday 09:15-17:15, except on Wednesdays 07:15-15:15
Applications
Application forms (link) to be submitted together with a CV, cover letter and all relevant certificates not later than Tuesday, 17th November 2026.
Consideration will only be given to fully completed applications and only shortlisted applicants will be contacted.
Canvassing will disqualify.
We are committed to safeguarding and promoting the welfare of children therefore police and health certificates will be required to be submitted on appointment.
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