The Office Manager and Personal Assistant provides high-level administrative support to company executives by, handling information requests, and performing clerical functions such as preparing correspondence, greeting visitors, arranging conference calls and scheduling meetings for executives.

Job Role

• Develops, implements, and administers departmental office systems and procedures.
• Monitors budget including tracking expenditures and providing reports
• Act as a first point of contact for visitors Answers telephones and receives visitors; schedules appointments, maintains calendars and arranges and coordinates meetings and events.
• Provide top level assistance to the Executives for work related issues
• Proactively establish and maintain highly organized filing system, correspondence, and other records.
• To carry out day-to-day secretarial and administrative activities of the office.
• Receive all internal & external mail; sort and distribute to concerned officials.
• Accountable and responsible for safeguarding confidential information
• Organize all necessary travel arrangements of the as flight bookings, hotel accommodation etc.
• Co-ordinate facility needs for all meetings.
• Ensure that overall office management reflects and displays the company’s corporate image & values.
• Performs wide variety responsible and confidential administrative and secretarial duties.
• Handles the stationary and other small material requirements of the office and the department.
• Other job duties, as directed

Experience & Qualifications

• 2-3 years of experience as Office Manager and Personal Assistant
• Excellent verbal and written communication skills in English, Greek will be considered an advantage
• Proficient in MS-Office
• Problem solving skills
• Ability to manage priorities and workflow
• Strong interpersonal skills
• Good attitude and ability to learn and work under time constraints