Office Manager – Personal Assistant

Full time @SquaredFinancial in Administrative
  • Limassol, Cyprus
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Job Detail

  • Job ID 8509
  • Remote Job No
  • Experience 2 Years +

Job Description

The Office Manager and Personal Assistant provides high-level administrative support to company executives by, handling information requests, and performing clerical functions such as preparing correspondence, greeting visitors, arranging conference calls and scheduling meetings for executives.

Job Role

  • Develops, implements, and administers departmental office systems and procedures.
  • Monitors budget including tracking expenditures and providing reports
  • Act as a first point of contact for visitors Answers telephones and receives visitors; schedules appointments, maintains calendars and arranges and coordinates meetings and events.
  • Provide top level assistance to the Executives for work related issues
  • Proactively establish and maintain highly organized filing system, correspondence, and other records.
  • To carry out day-to-day secretarial and administrative activities of the office.
  • Receive all internal & external mail; sort and distribute to concerned officials.
  • Accountable and responsible for safeguarding confidential information
  • Organize all necessary travel arrangements of the as flight bookings, hotel accommodation etc.
  • Co-ordinate facility needs for all meetings.
  • Ensure that overall office management reflects and displays the company’s corporate image & values.
  • Performs wide variety responsible and confidential administrative and secretarial duties.
  • Handles the stationary and other small material requirements of the office and the department.
  • Other job duties, as directed

 

Experience & Qualifications

  • 2-3 years of experience as Office Manager and Personal Assistant
  • Excellent verbal and written communication skills in English, Greek will be considered an advantage
  • Proficient in MS-Office
  • Problem solving skills
  • Ability to manage priorities and workflow
  • Strong interpersonal skills
  • Good attitude and ability to learn and work under time constraints

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