HR Operations Officer

Full time @Exness in Human Resources Email Job
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Job Detail

  • Remote Job No
  • Academic Level High School or EquivalentDiploma

Job Description

Exness is looking for a qualified HR Operations Officer to support our People Care Team and perform HR activities related to payroll and employees benefits. If you believe this job is for you, we want to hear from you today!

You’ll be responsible for:

  • Coordinating new-comers’ arriving schedule with recruitment team;
  • Updating documents for new-comers (welcome letter, recommendation letter, list of documents for visa and employment);
  • Supporting and consulting of new-comers from the moment they get a Job Offer till their first day in the Company (be in touch via Skype, e-mail, phone, send welcome letter, help to collect
  • necessary documents, provide all necessary information and answer questions);
  • Ensuring new-comers have collected all necessary documents;
  • Making sure that all involved parties are informed about employees’ arrival prior to start date (HR BP, Office Administrator, IT, Training) – necessary meeting requests are arranged;
  • Coordinating transportation and accommodation for new-comers and their families in collaboration with the people in charge (Office Admin and/or Office Manager);
  • Informing all stakeholders involved in the training and onboarding process on the new-comers, 2 weeks prior to start date (HR Manager, Office Administrator, IT, Training)
  • Arranging Medical Insurance plan sessions for new employees on their first day;
  • Preparing all necessary documents for on-boarding of the employees (contracts, NDA, bank documents, tax documents and etc.) and ensuring all information are well explained to employees;
  • Keeping records of personnel-related data (payroll, employment contracts, personal information, leaves, etc.);
  • Administrative support on HR Expenses & Reconciliation for children’s education and other if required;
  • Processing vendor payments, invoices and expenses;
  • Consulting employees regarding HR policies and procedures;
  • Working with BambooHR and all other HR systems, ensuring accuracy and relevance of the information and its proper usage;
  • Processing employees reimbursements;
  • Preparing documents for monthly payroll closure and ensuring that all changes are managed properly;
  • Collaborating with Finance to ensure that all employees are paid accordingly;
  • Collaborating with employees in case of any disagreements, etc.;
  • General Administrative tasks as required;


Sounds like you?

  • Education: High School diploma, or any Administration diploma / qualification;
  • Experience: Administrative support or HR related experience;
  • Solid knowledge of MS Office, particularly Excel and Word;
  • Fluent English spoken and written – Russian would be considered an advantage;
  • Ability to build positive relationships;
  • Internal customer focus;
  • Strong interpersonal and communication skills;
  • Attention to detail/data quality;
  • An individual willing to learn and grow;
  • Positive, can-do attitude;
  • Excellent team player;


Benefits: ​

  • Outstanding conditions for professional growth and development, work in a very fast paced and challenging environment;
  • Competitive salary based on the candidate’s expectations and internal benchmark;
  • Medical insurance coverage for employees and family members, company fitness centre for employees and their spouse;
  • Kindergarten/school compensation program;
  • Company’s contribution to training & development;
  • Outstanding offices view;
  • Result oriented approach; flexible working conditions;
  • Corporate employee share scheme for all the employees.

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