Personal assistant (with HR function)

Full time @Exinity in Administrative
  • Limassol, Cyprus
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Job Detail

  • Job ID 9946
  • Remote Job No
  • Experience 2 Years +
  • Academic Level Bachelor

Job Description

Exinity is looking to hire a Personal assistant (with HR function).

Job Description

  • Staff related workflow and related matters (i.e. correct case referral procedures, arranging reference letters, waivers, etc.) upon termination or resignation of employees.
  • Overseeing proper approvals and accounting with regards to business trips, including CEO calendar updates with regards to such trips.
  • Full induction of new hires. Introduction to handbooks, for relocating employees – general guidance re: Cyprus, day-to-day arrangements, home-work coordination.
  • Probation periods monitoring.
  • Monitoring of employment contracts durations and terms. Exercising adherence of the employment contracts to the legislation of Cyprus for the protection of interests of the Company.
  • Work with service agreements (PSAs) with regards to service staff as well as monitoring and finding solutions to visa/permits related matters (including support from the security/analytical team)
  • Access management control and overseeing the Company staff.
  • Hardware and software availability control for the Company staff as well as working places availability control in the office.
  • Monitoring of correct accounting of annual leave days balance, sick leave days balance, etc.
  • Recruitment for the Company. Full spectrum (search, interview, provision to the CEO for review/approval, offers preparation, comprehensive tracking until the employment).
  • Development, approval, and adherence control of Company handbook.
  • Knowledge assessment tests development for annual testing, considering business and company specifics as well as the Office specifics; and – if necessary – further work with the personnel regarding development / results.
  • Informing the Company staff regarding annual meetings with the Director(s) and any other similar meetings.



  • Minimum 2-3 years in the same role
  • Russian and English (C1) languages is a must.
  • Excellent Admin performance
  • Attention to details
  • Excellent organizational skills
  • Goal oriented attitude


Additional Information

  • Medical coverage
  • Visa support
  • Permanent contract
  • Competitive salary
  • Descretional bonus

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